PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

PRIDE Industries

Job Description

Job: Executive Assistant II

Job Code: B44 - PR-Executive Assistant II

HR Title Group: Administrative

Salary Grade: E13

FLSA Status: Exempt

Approval Date: May 2021

SUPERVISES:  
There are no direct reports with this position.

POSITION SUMMARY: 
Under limited supervision the Executive Assistant II supports various Executive/Senior Leadership roles by performing a wide variety of advanced administrative responsibilities. Employees in this job class work autonomously to represent Executive/Senior Leaders in a variety of communications with various audiences, and to redirect or refer inquiries as appropriate. This job requires broad organizational knowledge, familiarity with PRIDE’s businesses, customers and communities and the discretion to act appropriately in a business, confidential environment.

TYPICAL DUTIES:
1. * Serves as first point of contact with the Executive/Senior Leadership office for all communications and decides independently to redirect or refer communications based on consultations with the Executive/Senior Leaders.

2. * Exercises appropriate judgment in representing the Executive/Senior Leaders and PRIDE in oral and written communications to a wide variety of audiences including employees, managers, Vice Presidents, senior executives, board members, and customers.

3. * Prepares and processes confidential documents, meeting agendas, presentation materials, and human resource items. Writes, researches, and reviews a wide range of material such and internal and external correspondence, meeting agendas, audit documentation and financial documents.

4. * Manages Executive/Senior Leaders’ calendars, schedules, and meetings. Provides resources, background materials and information to prepare the Executive/Senior Leaders for meetings, coordinates travel arrangements. Coordinates department workflow, which may include serving as a lead over one or more administrative staff, establishing and communicating priorities, and maintaining confidential files and records.

5. * Manages the Executive/Senior Leaders’ offices to ensure smooth operation. Tracks and follows-up numerous items between the Executive/Senior Leaders and direct reports.

6. * Manages a heavy volume of meetings with internal and external clients, senior executives, and Vice Presidents. Assumes initiative to learn meeting requirements, research and create presentations, communicate with participants, ensure materials are generated, reserve conference rooms, and arrange services.

7. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:
• Five years of experience in an executive support role at the VP level, with responsibilities for office management and administration;

• Bi-lingual English/Spanish preferred;

• Ability to establish effective working relationships with senior executives, Vice Presidents, customers, external agencies and other high-profile individuals;

• Ability to establish priorities and anticipate the needs of the Executive/Senior Leaders, with urgency and flexibility in responding to changing priorities and handling numerous projects at the same time;

• Superior internal and external customer service skills to respond to customer inquiries and requests, refer or escalate matters appropriately and use discretion to maintain confidentiality;

• Excellent time management and planning abilities to prioritize workload and meet critical deadlines. Flexibility for responding to changing work priorities, handling numerous projects with competing priorities, and working calmly in a fast-paced environment;

• Ability to communicate effectively and respond to questions and requests from team, customers and others;

• Effective written communication skills using appropriate business English;

• Human relations skills to maintain effective working relationships with team;

• Effective customer service skills;

• Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;

• Basic mathematical ability including addition, subtraction, multiplication, and division;

• Demonstrated customer service, problem solving and common sense skills.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor  
• Utilizing keyboard
• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise. Employees may be required to work in excess of 8 hours in a day and/or 40 hours per week.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

If you are interested in working for this unique organization that blends business with a social mission, please apply online at  www.prideindustries.com.

Visit our website to learn more!

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.

Thank you