PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

PRIDE Industries

Job Description

Job: Contracts Billing & Collections Specialist

Job Code: M14 - PR-Contr Bill Coll Spec

HR Title Group: Accounting and Finance

Salary Grade: N19

FLSA Status: Non-Exempt

Approval Date: January 2022

SUPERVISION: 
There are no direct reports with this position.

POSITION SUMMARY: 
Under limited supervision, the Contracts Billing and Collections Specialist ensures that all billing for customer contracts and service agreements is accurately completed and processed. Employees in this job class will develop relationships with personnel in each customer finance office in which PRIDE currently is working to efficiently solve any issues with invoicing or payment that may arise. This job class requires knowledge of federal, state, and commercial customer procedures and payment practices as well as strong communication and interpersonal skills and the ability to identify and rectify any procedural flaws to create a more efficient workflow.

TYPICAL DUTIES:
1. *Ensures billing parameters match the contractual agreements and maintains a billing schedule to ensure that contracts are billed timely. Work closely with the Contracts, Finance, Operational and Accounting departments as well as field operations personnel to ensure prompt and accurate billing.

2. *Prepares, processes, and submits electronic invoices to government and non-government customers using WAWF (Wide Area Work Flow) and other electronic methods as required by the contract and customer.

3. *Manages the collection efforts through relationship building and the ability to innovatively problem solve collection activities, billing disputes, and payment options. Responsible for investigation, analysis, escalation, and resolution of accounts receivable to ensure timely payment.

4. *Identifies process improvements and system tools to make billing process more efficient and effective.

5. *Establish relationships with personnel in federal and non-federal offices in which PRIDE Industries has contracts to ensure that billing and procurement of payment goes smoothly.

6. *Responsible for routine and ad-hoc reporting of billing and collection efforts, including providing status updates to CFO, Controller, Operational and Finance personnel.

7. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:
•Bachelor’s Degree in Business Administration with a focus on Accounting or Finance; or comparable combination of formal education and work experience;

•Three or more years of experience in billing and collections;

•Knowledge of billings and collections policies and procedures to ensure compliance with Federal Contract Regulations preferred;

•Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) clauses applicable to procurement of federal funds preferred;

•Ability to review and understand contract terms and conditions;

•Ability to communicate effectively and respond to questions and requests from team, customers and others;

•Effective written communication skills using appropriate business English;

•Advanced computer literacy including knowledge of word processing, spreadsheet, database and presentation software;

•Demonstrated customer service, problem solving and common-sense skills.

EDUCATION REQUIREMENTS:

Bachelors in Business Administration or related field.

A comparable combination of formal education and work experience will be considered.

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

•Viewing computer screen/monitor

•Keyboarding

•Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

If you are interested in working for this unique organization that blends business with a social mission, please apply online at www.prideindustries.com. PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more!  

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)  

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.